Resources

Additional Privacy Disclosures

Effective Date:  May 25, 2018
Last Updated:    March 9, 2021

OB体育官网 Additional Privacy Disclosures 

OB体育官网 collects, uses, and shares personal information in support of our academic, research, and clinical missions and to ensure the safety of the University of South Florida community.  In the OB体育官网鈥檚 management of personal information, we seek to minimize the information we collect; limit access to that information; apply appropriate security measures to protect against loss, improper modifications or disclosure; and respect the unique privacy needs of an academic environment. 

The below privacy disclosures provide information about how USF Entities collect, use, process, or share personal data about individuals located in the European Economic Area (EEA), the United Kingdom, and Switzerland when these 鈥淧rocessing Activities鈥� are within the scope of the European Union鈥檚 General Data Protection Regulation (GDPR) or the Data Protection Act of 2018. In these disclosures,

  •  鈥淓EA鈥� means the European Economic Area, which consists of the European Union, Iceland, Liechtenstein, and Norway.
  • 鈥淧rocessing Activities鈥� means the collection, use, processing, storage, adaptation, alteration, disclosure, destruction, or sharing of Personal Data when those activities are within the scope of the GDPR and the DPA.
  • 鈥淕DPR鈥� means the General Data Protection Regulation 2016/679.
  • 鈥淒PA鈥� means the Data Protection Act of 2018.
  • 鈥淧ersonal Data鈥� means information that relates to an individual who is directly or indirectly identified or identifiable.
  • 鈥淯SF Entities鈥� means OB体育官网 (USF) institutions, centers, and other USF units and controlled entities. The words 鈥渨e鈥� or 鈥渙ur鈥� refer to each such USF Entity.

These Disclosures apply only to the following: 1) use of Personal Data in Processing Activities and 2) USF Entities linking to these Disclosures or who have expressly adopted them in writing.   In these Disclosures the words 鈥渨e鈥� or 鈥渙ur鈥� refer to USF Entities.  In some cases, a USF Entity may provide other information about its Processing Activities in its own supplemental or separate disclosures.

 These Disclosures apply to Processing Activities by any means, including hardcopy (such as paper applications or forms) and electronic means (such as websites and mobile applications).

 A.    How We Collect and Use Personal Data

We collect several categories of Personal Data in circumstances that may involve  Processing Activities, including data you provide, data collected automatically (potentially including location data), and data we obtain from third party sources.

We use the Personal Data that we collect to carry on various institutional and educational activities.  As described in more detail below, we rely on a number of legal bases to lawfully process your Personal Data.

The ways in which we collect and use your data vary depending on the relationship between you and us, as well as the USF Entity with which you interact.  The following sections of these Disclosures describe in more detail how we collect and use Personal Data in various circumstances that may involve Processing Activities.  Please note that, depending on the situation, some of the processing of Personal Data we do in the various circumstances described below may not fall within the scope of the GDPR or the DPA.

1.    Personal Data We Obtain From You

Websites and Mobile Applications

As is true of most digital platforms, we gather certain data automatically when you use one of our websites or mobile applications, such as your IP address, browser type and device type.  Certain web-forms also collect Personal Data you provide, for example, when you enter the data into form fields on a feedback page.  If we also process data through our websites or mobile applications for one of the activities described further below, those sections will provide additional information about how data are collected and used.  We and our third-party vendors collect Personal Data for the primary purposes of conducting analytics, improving our websites, responding to your requests and providing you with relevant information.

Read More

What Personal Data Do We Collect?
We and our third-party vendors collect Personal Data through websites and mobile applications.  We and our third-party vendors may collect:

  • Contact Information:  for example, your name, home address, email address, phone number and social media usernames;
  • Log Files:  Information collected automatically when you are interacting with websites or mobile applications, for example, IP address, browser type, internet service provider, pages visited (including referring/exit pages), operating system, date/time stamp and/or clickstream data;
  • Cookies and Similar Technologies:  Information collected automatically through cookies and similar technologies.  For more information regarding our use of cookies and similar technologies, see the 鈥淐ookies and Similar Technologies鈥� section below;
  • Location Information:  We may use your IP address to identify the general geographic area from which you are accessing our website.  Our mobile applications may collect more precise location information about you to provide functions identified in the application, such as a map feature; and
  • Mobile Device Sensor Information: Some of our mobile applications may use various sensors and components of your mobile device (for example, your camera or microphone) to collect information for the purposes of providing you with additional functions and features.

What is the Purpose of Processing?
We process your Personal Data collected on our websites and mobile applications:

  •  To facilitate our online interactions with you, for example, by responding to your requests;
  • To operate, maintain and improve our websites and mobile applications, for example by conducting analytics to improve and manage our websites and mobile applications, analyze user trends, and create custom audience lists;
  • To collect data about you and your activities online over time and across different websites and social media channels for marketing purposes, including delivering relevant marketing communications to you; or
  • To engage in other activities described under 鈥淎dditional Uses of Personal Data鈥� below.

What is Our Legal Basis of Processing?
We process your Personal Data for the purposes described above to facilitate transactions requested by you and to meet our contractual obligations (for example, registering you for events); on the basis of our legitimate interests (for example, website analytics); or on the basis of your consent, where applicable.

Admissions and Financial Aid

We collect and use various kinds of Personal Data when you apply for admission to a school, program or course offered by us, and when you seek financial aid, if available.  The primary source of this data is your application.  We may solicit additional data, for example, from interviewers as part of the admissions process, if applicable, or from other available sources when identifying potential candidates for admission in connection with recruiting activities.  The Personal Data collected by us, or on our behalf, during the admissions process is collected for the primary purposes of considering your candidacy for admission to the relevant school, program, or course; evaluating your eligibility for financial aid, if applicable; and, if you are admitted and enroll, facilitating your education (such as by sharing Personal Data with registrars and others in order to enable your enrollment and participation in the school, program or course to which you have been admitted).

 

Read More

What Personal Data Do We Collect?
We collect Personal Data as part of our admissions and financial aid processes.  We and our third-party vendors (including, but not limited to, application and admissions/financial aid data base vendors such as the Common Application, the College Board, Technolutions, and the American Medical College Application Service) may collect:

  • Contact Information: for example, your name, home address, email address and phone number;
  • Demographic Information:  for example, gender, age, and other information you may volunteer, such as in your application or essay;
  • Education History:  for example, your prior schools, transcripts, school activities and disciplinary records;
  • Testing History:  for example, standardized testing and corresponding identity verification documentation;
  • Personal Information and History:  for example, personal interests, extracurricular activities, recommendations, self-reported and publicly available criminal records, and other personal information you may choose to volunteer, including in your application or your essay.
  • Employment History:  for example, job title, location and work experience;
  • Health and Dietary Information: for example, immunization records, plus medial information or dietary preferences volunteered by you that may indicate a need for accommodations;
  • Personal Financial Information:  for example, government identification number, personal and business tax reports, wage reports and statements, bank statements, socioeconomic status, scholarships and grants, and family support;
  • Family Information:  including family member names, ages, education information, occupations, wages and savings; and
  • Log Files, Cookies, Location Information, Mobile Device Sensor Information; when you use our websites or mobile applications, we also may collect additional information about you and your device as described int eh 鈥淲ebsites and Mobile Applications鈥� section above;
  • Payment Information:  depending on your means of payment, your payment card number or your bank and bank account number.
  • International Student Information: country of citizenship, immigration documents and related information, including U.S. address; required VISA updates, such as when you choose to participate in Practical Training; or home government forms for tax, insurance, and scholarship purposes.

What is the Purpose of Processing?
We process your Personal Data as part of our admissions and financial aid processes:

  • To consider your candidacy for admission and eligibility for financial aid;
  • To respond to your requests and communicate admissions and financial aid decisions;
  • To facilitate our operations relating to the admissions and financial aid process;
  • To conduct research and analytics (for example, relating to application and admissions trends);
  • To provide you with services related to the course or program, including assistance with travel, residential lodging and dietary or medical needs;
  • To satisfy legal, regulatory, and contractual obligations; or
  • To engage in other activities described under 鈥淎dditional Uses of Personal Data鈥� below.

What is Our Legal Basis of Processing?
We process your Personal Data for the purposes described above on the basis of our legitimate interests (for example, providing educational offerings and conducting admissions research); to process transactions requested by you and meet our contractual obligations (for example, to process your application for admission); as necessary for compliance with a legal obligation (for example, financial aid reporting); or on the basis of your consent, where applicable. 

How is My Personal Data Used if I Am Admitted?
If you are admitted to a school, program, or course offered by us, your information is shared as necessary for registration, including, as applicable, with the registrar of the school admitting you.  Your Personal Data may also be shared as necessary to deliver and administer your education and related activities with other persons or entities, including USF departments, faculty and staff, financial aid sources, and governmental authorities.  For example, your name and other contact information may be shared with a professor in whose course you enroll; in order to administer financial aid; with Student Health Services or USF Health Morsani Center for Advanced Healthcare to enable you to obtain treatment; or for other reasons consistent with our efforts to provide educational or medical services to you.

Alumni and Donors
We collect and use various kinds of Personal Data about alumni, donors, and prospective donors from a number of sources, including data you provide to us; for example, when you update your alumni or donor profile, connect with us on social media, complete a donation form or register to attend USF events.  If you were a student or studied at USF, some of your Personal Data is transferred from your student record into our alumni databases.  We may also collect Personal Data from publicly available sources or third-party sources that support our operations.  The Personal Data collected by us, or on our behalf, is collected for the primary purpose of providing you opportunities to engage with USF, alumni, donors, prospective donors, and students through interactions, events, and your gifts or donations.  We may disclose your data to other USF affiliated entities and individuals such as alumni clubs and special interest groups; or volunteers when their work meets one of the purposes described below. 

Read More

What Personal Data Do We Collect?
Our third-party vendors and we may collect:

  •  Contact Information:  for example, your name, home address, email address, phone number and social media usernames;
  • Demographic Information:  for example, gender, age, and other information you may volunteer;
  • Personal Information and History:  for example, personal interests, charitable activities, other personal information you may choose to volunteer, and other information we may learn about your background;
  • Education History:  for example, prior and subsequent schools, awards, honors and student activities;
  • Employment Information:  for example, your title, employer, location and work experience;
  • USF Affiliations:  for example, your social network, group memberships and USF-related correspondence;
  • Family Information:  for example, family member names, ages, occupations and relevant medical information (if provided in advance of events);
  • Financial Information: for example, your contribution history, publicly available data on wealth and assets, and contributions to other organizations;
  • Payment Information:  for example, when you register for an event, make a donation or request a service, depending on your means of payment, your payment card number or your bank and bank account number;
  • Contribution History:  your contribution history to USF;
  • Health and Dietary Information:  for example, medical conditions that may require additional accommodations or dietary preferences, if you volunteer such information;
  • Your Image: for example, when a photograph or other image is used in online networking or announcements, or when you participate in USF events that are recorded by photography or video: and
  • Log Files, Cookies, Location Information, and Mobile Device Sensor Information: When you use our websites or mobile applications, we also may collect additional information about you and your device as described in the 鈥淲ebsites and Mobile Applications鈥� section above.

What is the Purpose of Processing?
We process your Personal Data as part of our alumni and donor outreach and services:

  •  To provide you and your family opportunities to engage with USF, alumni, and students;
  • To facilitate alumni and donor communications, events, fundraising, and operations;
  • To request and process your contributions and subscriptions;
  • To communicate with you about other opportunities for giving, and to understand better your interests and how you might help support USF through volunteerism and philanthropy;
  • To conduct analytics to improve our alumni and donor services, analyze engagement and contribution trends, and create custom experiences;
  • To satisfy legal, regulatory, and contractual obligations;
  • To provide you with services, including assistance with travel, residential lodging and dietary or medical needs; or
  • To engage in other activities described under 鈥淎dditional Uses of Personal Data鈥� below.

What is Our Legal Basis of Processing?
We process your Personal Data for the purposes described above on the basis of our legitimate interests (for example, requesting gifts or donations); to process transactions requested by you and meet our contractual obligations (for example, registration for events or processing of donations); as necessary for compliance with a legal obligation (for example, to provide required tax information); or on the basis of your consent, where applicable. 

Online Education
We and our third-party vendors collect your Personal Data when you apply or register for online education offerings.  We and they also collect your Personal Data collection when you enroll for our courses or programs and throughout your online education interactions.  In some cases, our collection of Personal Data from you in connection with online education activities takes place as part of a 鈥渉ybrid鈥� program in which you also may participate in person.

 The Personal Data we collect, or on our behalf, are collected for the primary purpose of providing online education courses and programs, and, if applicable, evaluating qualification for online education certificates or credit. 

Read More

What Personal Data Do We Collect?
We and our third-party vendors may collect:

  • Contact Information:  for example, your name, home address, email address and phone number;
  • Payment Information:  depending on your means of payment, your payment card number or your bank and bank account number;
  • Demographic Information: for example, gender, age and date of birth;
  • Tax Information:  for example, government identification number;
  • Personal Information and History:  for example, personal interests, other information about yourself that you volunteer in profiles or otherwise on the online learning platform, and other information we may learn about your background;
  • Employment History:  for example, prior employers, titles and work experience;
  • Education History:  for example, prior schools, transcripts, awards and honors;
  • Health and Dietary Information:  for example, medical conditions that may require additional accommodations or dietary preferences, if you volunteer such information;
  • Learner Interaction Data:  for example, exchanges with other learners, forum contributions and community posts;
  • Course Engagement and Assessment Data:  for example, assignment responses, test scores and course interactions (such as the ways in which you move through and interact with the course materials);
  • Log Files:  for example, IP address, browser type, internet service provider, pages visited (including referring/exit pages), operating system, date/time stamp and/or clickstream data;
  • Mobile Device Sensor Information:  some of our mobile applications may use various sensors and components of your mobile device (for example, your camera or microphone) to collect information for the purposes of providing you with additional functions and features; and
  • Cookies and Similar Technologies:  Information collected automatically through cookies and similar technologies when you are interacting with our online education offerings.  For more information regarding our use of cookies and similar technologies, see the 鈥淐ookies and Similar Technologies鈥� section;
  • Location Information:  for example, latitude, longitude, date and time (the precision of these data varies greatly and is determined by factors controlled by your device or mobile service provider); and
  • Your Image:  for example, where you voluntarily provide a photograph or other image for use in an online course or program (for example, in a profile); or where you have decided to use a remote proctoring third-party service software (such as Proctorio) for the purposes of remotely completing an examination or assessment for a USF Entity offering such remote proctoring services.

What is the Purpose of Processing?
We process your Personal Data for online education:

  • To provide and administer the course or program in which you are participating, including evaluating your success in and engagement with the online education offering;
  • To respond to your requests and communicate with you regarding current or future courses or programs;
  • To conduct research (for example, in the areas of education and cognitive science) and analytics related to our online education offerings;
  • To satisfy legal, regulatory, and contractual obligations; or
  • To engage in other activities described under 鈥淎dditional Uses of Personal Data鈥� below.  

What is Our Legal Basis of Processing?
We process your Personal Data for the purposes described above on the basis of our legitimate interests (for example, providing educational offerings and evaluating your performance); to process transactions requested by you and meet our contractual obligations (for example, registering you for an online education course); as necessary for compliance with a legal obligation; or on the basis of your consent, where applicable.

Employees and Job Applicants
We collect your Personal Data when you apply to work for us.  Further Personal Data collection occurs at hiring and throughout your relationship with us. 

The Personal Data collected by us, or on our behalf, are collected for the primary purpose of providing employment or enabling authorized persons to utilize our services and facilities.

Read More

What Personal Data Do We Collect?
We and our third-party vendors   may collect:

  • Contact Information:  for example, your name, home address, email address and phone number;
  • Payment Information:  your bank and bank account number for processing your compensation;
  • Tax Information:  for example, government identification number, wages and filing status;
  • Personal Information and History:  for example, marital status and other information about your background, and when relevant for your position or required by law, credit history, driving record, self-reported and publicly available criminal records, citizenship and work authorization status;
  • Employment History:  for example, prior employers, titles, wages, work experience and disciplinary record;
  • Education History:  for example, prior schools, transcripts, awards, honors and disciplinary records;
  • Family Information:  for inclusion in benefits plans;
  • Demographic Information:  for example, gender, age and date of birth;
  • Your Image:  for example, when a photograph or other image is used for USF identification cards or in announcements;
  • Health and Dietary Information:  for example, immunizations, medications, and medical conditions that may require additional accommodations or dietary preferences, if you volunteer such information
  • Log Files, Cookies, Location Information, and Mobile Device Sensor Information:  When you use our websites or mobile applications, we may also collect additional information about you and your device as described in the 鈥淲ebsites and Mobile Applications鈥� section above; and
  • Health Information:  for example, medical conditions that may impact your ability to work or that may indicate a need for accommodations.

What is the Purpose of Processing?
We process your Personal Data for employment or other work relationship and job application purposes:

  • To evaluate your application for employment or other work relationship and communicate hiring decisions;
  • To administer HR-related processes and facilitate employment-related operations, including payroll processing and the provision of employee benefits;
  • To satisfy legal, regulatory and contractual obligations; or
  • To engage in other activities described under 鈥淎dditional Uses of Personal Data鈥� below.

What is Our Legal Basis of Processing?
We process your Personal Data for the purposes described above on the basis of our legitimate interests (for example, managing internal administrative tasks); to process transactions requested by you and meet our contractual obligations (for example, managing employment or other work relationships); as necessary for compliance with a legal obligation (for example, to provide required information to tax authorities); or on the basis of your consent, where applicable.

Educational Abroad Programs in the EEA
We conduct certain educational abroad programs in the EEA, including executive education offerings and summer school programs, among others, and collect Personal Data as part of our administration of these offerings. 

The Personal Data collected by us, or on our behalf, are collected for the primary purpose of providing education abroad opportunities and, if applicable, evaluating qualification for certificates and credit. 

Read More

What Personal Data Do We Collect?
Our third-party vendors and USF may collect:

  • Contact Information:  for example, your name, home address, email address and phone number;
  • Demographic Information:  for example, gender, age, and date of birth;
  • Personal Information and History:  for example, personal interests, profession and other information about your background;
  • Education Information:  for example, your prior schools, transcripts, school activities and disciplinary records;
  • Employment Information:  for example, your title, employment history, and work experience;
  • Course Assessment Data: for example, assignment responses, test scores, and course evaluations;
  • Health and Dietary Information:  for example, immunizations, medications, and medical conditions that may require additional accommodations or dietary preferences, if you volunteer such information;
  • Residential Information:  for example, local host information and personal preferences that you volunteer; and
  • Payment Information:  depending on your means of payment, your payment card number or your bank and bank account number;
  • Learner Participation Data: for example, your participation in class sessions or other online events that are transmitted or recorded in audio and/or visual form; or
  • Your Image: for example, for inclusion in a class roster to be distributed to classmates and faculty, where applicable.

What is the Purpose of Processing?
We process Personal Data relating to course offerings:

  • To provide and administer the course or program in which you are participating, including sharing information about you with other participants, providing academic guidance and evaluating your success in the course or eligibility for a degree or certificate;
  • To provide you with services related to the course or program, including assistance with travel, residential lodging, and dietary or medical needs.
  • To respond to your requests and communicate with you regarding current or future courses or programs;
  • To conduct analytics to improve our education abroad offerings;
  • To satisfy legal, regulatory, and contractual obligations; or
  • To engage in other activities described under 鈥淎dditional Uses of Personal Data鈥� below.

What is Our Legal Basis of Processing?
We process your Personal Data for the purposes described above on the basis of our legitimate interests (for example, conducting analytics to improve program offerings); to process transactions requested by you and meet our contractual obligations (for example, providing educational programs); as necessary for compliance with a legal obligation; or on the basis of your consent, where applicable.

Research
Our researchers and affiliates may collect, use and share your Personal Data as part of a research study in which you have agreed to participate as a research subject or researcher, or in which your existing data are used.  Most often, before any Personal Data are collected for research purposes, you will be provided a consent and/or authorization form relating to the specific research project that explains the types of data collected and the purposes for which such data are processed and shared.  In such a case, the description of the collection and use of your Personal Data provided in the consent and/or authorization form will replace the information provided here.  The Personal Data collected by our researchers and affiliates, or on their behalf, is collected for the primary purpose of furthering research and understanding in fields of academic study.

 Examples of Personal Data th